Committee Meeting Minutes – Thursday 26 May 2016
Venue: Penrith Panthers
Meeting opened: 4.05pm
Present: Jenny Scheffers, Cathie Cattermole, Ian McLean, Jennifer Dengate, Jan Poona, Sue Pitt and Michele Young.
Apologies: Fran Mead, Lolita Garcia, Julie Grazotis, Lorraine Baxter and Natalie Ignacz.
General Business
• Jenny announced that she will be retiring from the position of PMBW Chairperson at the end of 2016. She intends to continue with her support as a Committee member
• Ian will write a short article for Scan, including photos, about our Term 2 Conference
• Ian shared a handout promoting the Jackie French Travelling Suitcase and the blog to support the CBCA Notables and “Book of the Year Awards” Short List at kidsaaa.edublods.org
Jan (Treasurer’s Report)
• $500 deposit paid for Term 2 conference. 50% of balance owing is due to be paid next week.
Term 2 2016 Conference
• Rooty Hill Club – Waratah room
• Thursday 30th June
• 82 registrations at present, up to 100 is acceptable
• See handout for Function details
• Venue seating – tables of 8
• Club will provide notepad and pen for delegates
• Access from 7am via trade entrance – lift available for sponsors
• Jenny emailed Colleen Foley to ask if SCIS could donate any books for the Lucky Door prizes
• Show bags – will contain the Agenda, Evaluation Form, Jenny William’s Handout, Term 3 Afternoon Tea with Aleesah Darlison Handout and a Scholastic book
• Sponsors – organised by Sue – Teacher’s Health, Scholastic, Syba Signs, Copyright Agency, CBCA and The Children’s Bookshop
• Introduction and thank you to presenters
Cathie – Dr Nerida McCredie
Ian – Paul Macdonald
Natalie – Jenny Williams
TO DO
Jenny – confirm menu and finalise the number of delegates requesting special dietary requirements
Jenny – check venue for wifi access
Jenny – email Club PMBW Logo for signage
Jenny – copy handouts in colour at Caddies Creek PS. School to invoice PMBW for cost of paper and printing
Jenny – liaise with Jackie Hawkes about selling CBCA merchandise at the trade fair
Jenny – bring a spare laptop to the conference
Jenny – make announcements before and during lunch to remind delegates to visit the Trade Fair. Ask Events Manager if morning and afternoon tea can be set up near the Sponsor’s tables
Fran – Purchase gifts for presenters
Cathie – prepare ‘Reserved’ signs for Committee tables
Cathie – organise the design and purchase of Thank you cards through Vista Print. Add PMBW logo to the back of the card. Email Jenny and the Committee a copy of the final design
Michele – organise folders for showbags
Jan – organise different showbag styles for primary and high school
Jan – bring PMBW banners
Lorraine – email delegates information about parking, Club entry etc in the week before the conference
Lorraine – organise delegate badges
Natalie – organise certificates.
Next meeting – Conference preparation – Thursday 16 June (Week 8) at Plumpton HS
Sue, Jenny, Jan and Michele to attend to fill showbags
Next Committee Meeting: 3.45pm at Blacktown Workers’ Sports Club (date TBA)
Meeting closed: 5.10pm