September 29

Committee Meeting Minutes, Wednesday 19 September, 2018

Venue: Blacktown Worker’s Sports Club
Meeting opened: 4.10pm
Present: Ian McLean (LSL), Jan Poona, Jenny Scheffers, Lorraine Baxter, Julie Grazotis, Vicci Bishop, Cate Yard, Joanna Deegan and Michele Young.
Apologies: Cathie Cattermole, Fran Mead, Sue Pitt, Jennifer Dengate and Ruth Buchanan.

General Business
Thank you to Cate for hosting the Term 3 Afternoon Tea meeting.
DET Conference ‘Libraries for Future Learners’ will be held at the Hyatt Regency Sydney on 19th October.
Jan emailed Committee members information about ‘The Great Book Swap’ project
Ian is waiting on a reply from June Wall regarding advertising the Teacher Librarian networks in SchoolBiz
Cathie investigated having NESA approval for our conferences. Due to the complexity of the system, the Committee has decided to promote our Professional Learning days as we have done in the past
The preparation of an ‘Event Host Information Package’ will continue and include WHS notices, a copy of ‘Welcome to Country’, a Duty List, Committee names and contact information etc
Jan contacted June Wall regarding the Oliver team presenting at our conference and was referred to Kelly Murphy
Michele, Cate and Jan inspected the function room at Rooty Hill RSL Club
Julie announced that she will be returning to teach in the classroom next year. Thank you Julie, for your support and contributions as a PMBW Committee member. Good luck and best wishes for your future.
Cate will also be moving from the position of Teacher Librarian to acting Assistant Principal LAST within her school. Good luck Cate in your change of teaching role and thank you for your contributions and support as a PMBW Committee member.
Possible future presenter? – Lizzie Chase, TL at Ryde
Our AGM will be held in conjunction with our next Committee meeting.

Ian – email Michele a copy of ‘Welcome to Country’
Michele – prepare a draft ‘Event Host Information Package’ for discussion at the next Committee meeting
Lorraine – email our district Teacher Librarians inviting them to the next Committee meeting which will include the AGM.

Treasurer’s Report – Jan
For future PMBW events, Jan will present her SAM with a list of Teacher Librarians attending the event and each school will be invoiced directly
Term 2 Conference 2019 – Deposit paid for booking the Concept Room at Rooty Hill RSL Club.

Term 1 2019 Afternoon Tea Meeting
Term 1 date TBA
3:30 – 5:30pm
Teacher Librarian host – Vicci Bishop
Venue – Bennett Road PS
Possible Presenters – Nicola Evans and Aleesha Paz Reading Australia 
Copyright Agency Reading Australia
CONTACTS: Toll free (within Australia) 1800 066 844
Tel: +61 2 9394 7600
, Fax: +61 2 9394 7601
Committee members to bring a plate
Michele – Contact Vicci to decide on the meeting date
Michele – Contact Nicola and Aleesha

Organisation for Term 2 Conference 2019
Date: Monday 17th June 2019
Rooty Hill RSL Club
Concept Room booked
120 delegates
Cost $95 per person
Paul MacDonald – attendance confirmed by Ian
Kelly Murphy – attendance confirmed by Jan
Syba Signs – attendance confirmed by Jenny
Presenters will need to bring along their own laptop

Proposed Agenda
9 – 10am Kathy Wyber – Four Quadrants of Organisation
10 – 10.45am Presentations by the Sponsors
10.45 – 11.30am Morning Tea
11.30 – 12.30pm & 12.30 – 1.30pm Concurrent sessions to address High School & Primary School Teacher Librarians
Paul MacDonald – CBCA Book Week short list (and what’s new and hot in graphic novels?)
Kelly Murphy (Oliver team) – updates & underutilized aspects of Oliver, Oliver for teaching and learning, question time
1.30 – 2.15pm  Lunch
2.15 – 3.15 Morris Gleitzman or author / illustrator
3.15 – 3.30 Evaluation / prizes

Kids News Representative
World Book Representative – Libby Gray
Paul MacDonald – trade table
Syba Signs Representative

Committee – choose morning tea & lunch menu
Michele – book selected morning tea & lunch menu
Michele – book a technician for the day at a cost of $60 per hour
Michele – book pinboards for Syba Signs trade display
Michele – purchase folders
Julie – contact and book Kathy Wyber (TL Ingleburn PS) to present her one hour session ‘Four Quadrants of Organisation’

Ian – contact Paul regarding his presentation of two sessions – one to support High school & one for Primary School TLs
Ian – contact Paul to book Morris Gleitzman (if available) or another suitable author/illustrator
Jan – count the number of PMBW carry bags we have available – consider paper bags
Jan – purchase 150 Eco Mugs from Promotion Products for inclusion in each delegate conference bag (refer to Promotion Products Flyer)
Jan – prepare Sign In / Sign Out delegates list & collect at the end of the day
Vicci – email delegates / prepare badges (Lorraine LSL)
Vicci – delegates’ and presenters’ certificates
Cate – Email Vicci template for certificates
Cate – Contact and book ‘Kids News’ sponsor – fee will cover a Trade Fair table, catering for 1 rep & a 7 min presentation. Email details to Sue
Lorraine – Contact Libby Gray (World Book) and book her as a sponsor – fee will cover a Trade Fair table, catering for 1 rep & a 7 min presentation. Email details to Sue
Sue – Jenny has confirmed Syba Signs as a sponsor. Follow up next year re the fee charge & final arrangements for the day. It was explained that the fee will cover a Trade Fair table, catering for 1 rep & a 7 min presentation
Sue – trade tables are available for two more sponsors ??

Next Committee Meeting: 4:00pm at Penrith Panthers on Wednesday 14th November (Term 4 Week 5) Includes AGM.
Meeting closed: 5.40pm.

Posted September 29, 2018 by ianmclean in category minutes

About the Author

Ian McLean is a Sydney-based Australian primary (elementary) teacher-librarian, who spends way too much of his spare time blogging in cyberspace. A former editor of the NSW Department of Education and Training's professional journal, "Scan", he enjoys learning - along with his students and teaching colleagues - about the wonders of information and communications technology (ICT) in education.

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