Venue: Penrith Panthers

Meeting opened: 4.10pm

Present: Ian McLean (LSL), Jan Poona, Jenny Scheffers, Lorraine Baxter, Vicci Bishop, Sue Pitt, Judith Ridge and Michele Young.

Apologies: Cathie Cattermole, Cate Yard, Julie Grazotis, Melissa Kelly and Fran Mead.

All PMBW Committee meetings in 2019 will be held at St Marys RSL Club, Corner Mamre Road & Hall Street St Marys (close to the M4 Freeway), commencing at 4pm. Dinner to follow for anyone interested. Meetings will alternate between a Wednesday and Thursday afternoon.

General Business

• Ian thanked the Committee for the card and gift voucher presented to him as a thank you for his great work as Committee Chairperson and many years of dedication to the Professional Learning of the Teacher Librarians in our district. We wish him well in his retirement.
• Ian will continue as PMBW Blog Manager for the near future. Committee meeting minutes will be sent to him for blog publication. 
• Jenny S thanked the Committee for the floral arrangement which was sent to her following the very sad passing of her husband, Hank. 
• The preparation of an ‘Event Host Information Package’ is still a work in progress and will include WHS notices, a copy of ‘Welcome to Country’, a Duty List, Committee names and contact information, etc.
• Lynne Millson is interested in joining the Committee and offered to hold the Term 1 Afternoon Tea meeting at her school.
• Lynne was consulted and has confirmed that she is available to host the Term 1, 2019 afternoon tea on Thursday Week 7. She has checked with her school calendar.
• Vicci is prepared to swap with Lynne and host the Term 3 Afternoon Tea meeting.
• Teacher Librarian at Richmond HS is now Michelle Stanford (michelle.stanford3).

• Possible future presenters / presentations:

Filmpond?

Tamara Rodgers (PRC Coordinator)?

June Wall – Risk Management & Stocktake?

Local Library Rep?

Google Classrooms?

Ed Tech Tools?

TO DO:

• Ian – email Michele a copy of ‘Welcome to Country’
• Ian – send PMBW Blog log-in details to Jenny S to see if she can access the Blog
• Lorraine – contact Michelle Stanford and invite her to join our PMBW Professional Learning group
• Lorraine – contact Joanna Deagan, Kelly Finch and Ruth Buchannan o see if they wish to remain as Committee members
• Michele – work with Jan to prepare a draft ‘Event Host Information Package’ for discussion at the next Committee meeting.

Term 1 2019 Afternoon Tea Meeting 

• Term 1 Thursday Week 7
• 3:30 – 5:30pm
• Teacher Librarian host – Lynne Millson 
• Venue – Parklea PS
• Presenters – Nicola Evans and Aleesha Paz Reading Australia.

Copyright Agency Reading Australia https://readingaustralia.com.au/

CONTACTS: Toll free (within Australia) 1800066844
Tel: +61 2 9394 7600

Email: readingaustralia@copyright.com.au

• Presentation time will be 45 minutes plus question time
• Committee members to bring a plate.

TO DO:

• Michele – Email Nicola information regarding the meeting 

nevans@copyright.com.au 

• Jan – contact Lynne, closer to the date, to discuss the organisation of the afternoon meeting including Sign-on/Sign-off sheet.

Organisation for Term 2 Conference 2019

• Date: Monday 17^th June 2019 
• Rooty Hill RSL Club – Concept Room 
• 120 delegates 
• Cost $95 per person 
• A substitute presenter will attend in place of Kelly Murphy (Oliver team) 
• Kathy Wyber (TL at Bardia PS) is confirmed to present 
• Required number of PMBW carry bags are available
• Include a scholastic book in delegate conference bags
• Payment for conference attendance by delegates – Jan will present her SAM with a list of Teacher Librarians attending and each school will be invoiced directly
• Tamara Rodgers, PRC Coordinator, would be interested in presenting at our conference. She is interested in presenting on some strategies for improving PRC participation in schools and also sessions on effective book evaluation and reviews.
• Proposed Agenda:
• 9 – 10am Kathy Wyber – Four Quadrants of Organisation
• 10 – 10.45am Presentations by the Sponsors
• 10.45 – 11.30am Morning Tea
• 11.30 – 12.30pm & 12.30 – 1.30pm. Concurrent sessions to address High School & Primary School Teacher Librarians:

* Paul MacDonald 

* ‘Oliver’ representative – updates & underutilized aspects of Oliver, Oliver for teaching and learning, question time

• 1.30 – 2.15pm  Lunch
• 2.15 – 3.15 Morris Gleitzman or author / illustrator
• 3.15 – 3.30 Evaluation / prizes

• Sponsors

• Kids News Representative – not yet confirmed
• Elizabeth Richards – not yet confirmed
• Kookaburra – not yet confirmed
• World Book Representative – Libby Gray – confirmed
• Paul MacDonald – trade table – confirmed
• Syba Signs Representative – confirmed

TO DO:

• Ian – Follow up with Morris Gleitzman (via Lindy Batchelor) & Paul MacDonald
• Sue – Book Elizabeth Richards and Kookaburra as sponsors – fee will cover a Trade Fair table, catering for 1 rep & a 7 min presentation
• Michele – email Amy at Rooty Hill RSL – book selected morning tea & lunch menu, book a technician for the day, book pinboards for Syba Signs trade display
• Michele – email Kathy Wyber (TL Ingleburn PS) details of the day. Inquire as to whether a cost is involved for her to present in addition to paying for a casual at her school (Bardia PS)
• Michele – check with Cate re contact with ‘Kids News’ sponsor – fee will cover a Trade Fair table, catering for 1 rep & a 7 min presentation – email details to Sue 
• Michele – purchase scholastic books
• Jenny S – purchase 150 Eco Mugs from Promotion Products for inclusion in each delegate conference bag (refer to Promotion Products Flyer)
• Jan – prepare Sign In / Sign Out delegates list & collect at the end of the day
• Lorraine – Drop off badges to Vicci
• Lorraine – email delegates a ‘Save the date’ message for the conference
• Vicci – email delegates / prepare badges (Lorraine LSL)
• Vicci – delegates’ and presenters’ certificates
• Vicci – Email Cate for certificates template
• Cathie – Design the Agenda when all details are finalised
• Jan – Change the information on the Agenda to reflect the new payment system for conference attendance.

Term 3 2019 Afternoon Tea Meeting 

• Term 3 date TBA
• 3:30 – 5:30pm
• Teacher Librarian host – Vicci Bishop 
• Venue – Bennett Road PS

TO DO:

• Michele – Contact Vicci to decide on the meeting date

Next Committee Meeting:

4:00pm on Wednesday 13^th February (Term 1 Week 3) at St Marys RSL Club, Corner Mamre Road & Hall Street St Marys (close to the M4 Freeway), commencing at 4pm. Dinner to follow for anyone interested.

Meeting closed: 5.40pm

Venue: Blacktown Worker’s Sports Club
Meeting opened: 4.10pm
Present: Ian McLean (LSL), Jan Poona, Jenny Scheffers, Lorraine Baxter, Julie Grazotis, Vicci Bishop, Cate Yard, Joanna Deegan and Michele Young.
Apologies: Cathie Cattermole, Fran Mead, Sue Pitt, Jennifer Dengate and Ruth Buchanan.

General Business
Thank you to Cate for hosting the Term 3 Afternoon Tea meeting.
DET Conference ‘Libraries for Future Learners’ will be held at the Hyatt Regency Sydney on 19th October.
Jan emailed Committee members information about ‘The Great Book Swap’ project
Ian is waiting on a reply from June Wall regarding advertising the Teacher Librarian networks in SchoolBiz
Cathie investigated having NESA approval for our conferences. Due to the complexity of the system, the Committee has decided to promote our Professional Learning days as we have done in the past
The preparation of an ‘Event Host Information Package’ will continue and include WHS notices, a copy of ‘Welcome to Country’, a Duty List, Committee names and contact information etc
Jan contacted June Wall regarding the Oliver team presenting at our conference and was referred to Kelly Murphy
Michele, Cate and Jan inspected the function room at Rooty Hill RSL Club
Julie announced that she will be returning to teach in the classroom next year. Thank you Julie, for your support and contributions as a PMBW Committee member. Good luck and best wishes for your future.
Cate will also be moving from the position of Teacher Librarian to acting Assistant Principal LAST within her school. Good luck Cate in your change of teaching role and thank you for your contributions and support as a PMBW Committee member.
Possible future presenter? – Lizzie Chase, TL at Ryde
Our AGM will be held in conjunction with our next Committee meeting.

TO DO:
Ian – email Michele a copy of ‘Welcome to Country’
Michele – prepare a draft ‘Event Host Information Package’ for discussion at the next Committee meeting
Lorraine – email our district Teacher Librarians inviting them to the next Committee meeting which will include the AGM.

Treasurer’s Report – Jan
For future PMBW events, Jan will present her SAM with a list of Teacher Librarians attending the event and each school will be invoiced directly
Term 2 Conference 2019 – Deposit paid for booking the Concept Room at Rooty Hill RSL Club.

Term 1 2019 Afternoon Tea Meeting
Term 1 date TBA
3:30 – 5:30pm
Teacher Librarian host – Vicci Bishop
Venue – Bennett Road PS
Possible Presenters – Nicola Evans and Aleesha Paz Reading Australia 
Copyright Agency Reading Australia https://readingaustralia.com.au/
CONTACTS: Toll free (within Australia) 1800 066 844
Tel: +61 2 9394 7600
, Fax: +61 2 9394 7601
Email: readingaustralia@copyright.com.au
Committee members to bring a plate
TO DO:
Michele – Contact Vicci to decide on the meeting date
Michele – Contact Nicola and Aleesha

Organisation for Term 2 Conference 2019
Date: Monday 17th June 2019
Rooty Hill RSL Club
Concept Room booked
120 delegates
Cost $95 per person
Paul MacDonald – attendance confirmed by Ian
Kelly Murphy – attendance confirmed by Jan
Syba Signs – attendance confirmed by Jenny
Presenters will need to bring along their own laptop

Proposed Agenda
9 – 10am Kathy Wyber – Four Quadrants of Organisation
10 – 10.45am Presentations by the Sponsors
10.45 – 11.30am Morning Tea
11.30 – 12.30pm & 12.30 – 1.30pm Concurrent sessions to address High School & Primary School Teacher Librarians
Paul MacDonald – CBCA Book Week short list (and what’s new and hot in graphic novels?)
Kelly Murphy (Oliver team) – updates & underutilized aspects of Oliver, Oliver for teaching and learning, question time
1.30 – 2.15pm  Lunch
2.15 – 3.15 Morris Gleitzman or author / illustrator
3.15 – 3.30 Evaluation / prizes

Sponsors
Kids News Representative
World Book Representative – Libby Gray
Paul MacDonald – trade table
Syba Signs Representative

TO DO:
Committee – choose morning tea & lunch menu
Michele – book selected morning tea & lunch menu
Michele – book a technician for the day at a cost of $60 per hour
Michele – book pinboards for Syba Signs trade display
Michele – purchase folders
Julie – contact and book Kathy Wyber (TL Ingleburn PS) to present her one hour session ‘Four Quadrants of Organisation’

Ian – contact Paul regarding his presentation of two sessions – one to support High school & one for Primary School TLs
Ian – contact Paul to book Morris Gleitzman (if available) or another suitable author/illustrator
Jan – count the number of PMBW carry bags we have available – consider paper bags
Jan – purchase 150 Eco Mugs from Promotion Products for inclusion in each delegate conference bag (refer to Promotion Products Flyer)
Jan – prepare Sign In / Sign Out delegates list & collect at the end of the day
Vicci – email delegates / prepare badges (Lorraine LSL)
Vicci – delegates’ and presenters’ certificates
Cate – Email Vicci template for certificates
Cate – Contact and book ‘Kids News’ sponsor – fee will cover a Trade Fair table, catering for 1 rep & a 7 min presentation. Email details to Sue
Lorraine – Contact Libby Gray (World Book) and book her as a sponsor – fee will cover a Trade Fair table, catering for 1 rep & a 7 min presentation. Email details to Sue
Sue – Jenny has confirmed Syba Signs as a sponsor. Follow up next year re the fee charge & final arrangements for the day. It was explained that the fee will cover a Trade Fair table, catering for 1 rep & a 7 min presentation
Sue – trade tables are available for two more sponsors ??

Next Committee Meeting: 4:00pm at Penrith Panthers on Wednesday 14th November (Term 4 Week 5) Includes AGM.
Meeting closed: 5.40pm.

Venue: Penrith Panthers
Meeting opened: 4.20pm
Present: Ian McLean (LSL), Jan Poona, Sue Pitt, Lorraine Baxter, Julie Grazotis, Vicci Bishop, Cate Yard and Michele Young.
Apologies: Jenny Scheffers, Cathie Cattermole, Fran Mead, Jennifer Dengate and Ruth Buchanan.

General Business
* Flowers will be delivered to Jenny Scheffers
* Lorraine emailed TLs on our data base information about the following two conferences – CPL Conference on 31st August and Our Primary Libraries: Creative Collaboration on the 25th June
* Jan attended the Creative Collaboration Conference – a great day of professional learning with a primary school focus
* Lorraine – emailed School Principals for the name of their Teacher Librarian in order to update our database information. At this stage, 100 schools have not responded to the email. Lorraine has created a TL list for each district in our area
* Cate spoke with WHS Consultant, Sue Fuller, regarding whether the Committee needs to prepare a Risk Assessment Plan for the functions that we organise. Although a full Risk Assessment Plan is not necessary, we will need to cover certain points within our Housekeeping procedures at the beginning of each event (details to follow)
* The Committee will prepare an ‘Event Host Information Package’ which will include WHS notices, a copy of ‘Welcome to Country’, a Duty List, Committee names and contact information etc (to be finalised at the next meeting)
* A digital copy (USB) of the presenters’ notes from the Term 2 Conference is not available
* Jenny S contacted Paul MacDonald for a copy of his Book Week Shortlist presentation and forwarded it to Committee members
* The Committee decided not to change our system of distribution and collection of name badges used for PMBW events
* Jan mentioned a project titled “The Great Book Swap” which aims to supply books to students in remote areas. Conduct a fundraiser within your own school and for a gold coin donation, people donate and swap books
* Cate – “Kids News” (Kidsnews.com.au) A free teaching resource for schools aimed at students in Years 3-8.

TO DO:
* Lorraine – send a final email to the 100 schools that have not responded with the name of their Teacher Librarian
* Jan – Email Committee members information about “The Great Book Swap” project
* Ian – Add Paul’s PowerPoint Presentation to our PMBW website
* Ian – Follow up with Easter Carmeli for access to her presentation
* Ian – contact June Wall next term to see if she would be interested in advertising the Teacher Librarian networks in SchoolBiz
* Ian – email Michele a copy of ‘Welcome to Country’
* Michele – follow up with Cate regarding the inclusion of WHS notices at the beginning of any PMBW event
* Michele – prepare a draft “Event Host Information Package” for discussion at the next Committee meeting.

Treasurer’s Report – Jan
* Term 2 Conference – 23 schools have not yet paid or been identified as having made payment
* Jan has emailed each school to sort out the problem and only 8 have replied
* To check if a school has paid for their TL to attend an event the school’s SAM needs to send Jan’s SAM a Journal Number (Transaction number) to check against unidentified payments
SAM time is paid for the handling of PMBW finances – fee is still to be deducted from our account balance
* For future PMBW events, Jan will present her SAM with a list of Teacher Librarians attending the event and each school will be invoiced directly.

TO DO:
* Jan – continue to follow up with outstanding Term 2 Conference payments.

Term 3 2018 Afternoon Tea Meeting – Planning
* Thursday 13th September (Term 3, Week 8), 3:30 – 5:30pm
* Teacher Librarian host is Cate Yard – Bidwill PS
* Discussion topics – Book Week / Flexible Learning Spaces
* Committee members to bring a plate.

TO DO:
* Lorraine – email Cathie information for the event Flyer / RSVP to Cate by Friday 7th September
* Cathie – Design the Flyer to advertise this event.

Organisation for Term 2 Conference 2019 (Draft only)
Date: Monday 17th June 2019
Venue: Rooty Hill RSL Club
120 delegates – cost $90 per person
Possible presentations:
* Paul MacDonald – Book Week Shortlist and Graphic Novels
* Author – Morris Gleitzman or Ahn Do (check ‘The Children’s Bookshop’ list)
* NSW DoE Oliver Team – teaching / learning focus
* Easter Carmeli – Science texts to support the new Syllabus
* ACARA Learning Progressions (text complexity) – how can the Teacher Librarian use them to support learning? (Department Representative?)

TO DO:
* Michele & Cate – visit venue and meet with the RSL representation to discuss our event and inclusions
* Michele – book the venue and contact Jan regarding the deposit payment
* Ian – contact Easter Carmeli to confirm whether a Science Picture Book List to support the new syllabus will be available at the time of our Conference date / will the list cover Stage levels 1 – 5
* Ian – book Paul MacDonald for 17th June
* Jan – count the number of PMBW carry bags we have available
* Michele – purchase folders
* Vicci – email delegates / prepare badges (Lorraine LSL)
* Cathie – Investigate how NESA works for accrediting our PD Days
* Cathie – Investigate the cost of engaging Anh Do for a presentation
* Cate – delegates’ and presenters’ certificates
* Jan – prepare Sign In / Sign Out delegates list / collect at the end of the day
* Jan – contact June Wall and ask her to book the Oliver Team for this Conference.

Next Committee Meeting: 4:00pm at Blacktown Worker’s Sports Club on Wednesday 19th September (Term 3 Week 9)
Meeting closed: 5.40pm.